How to Scale Your Business Faster: Let Go of These 3 Tasks

Written By Christina Hechler

Stop doing your own bookkeeping.

I know you can do it. You’ve probably been doing it since day one. But that doesn’t mean you should.

If you’re a business owner, entrepreneur, CEO, or executive leader, here are 3 tasks you should never be spending your time on.

Before we begin…

Yes, you need to be willing to do any task in your business — that’s humble and inspiring leadership. But the problem isn’t ability, it’s opportunity cost.

On average, a professional admin service can handle all 3 of these tasks in 5–7 hours per week. That’s around $125–$175/week. Is $125 worth your peace of mind — and avoiding burnout?

Let someone else work in the business so you can work on it.

1️⃣ Bookkeeping & Invoicing

What it includes:

  • Creating/sending invoices

  • Making payments

  • Handling issues, receipts, due dates

  • Managing transactions.

Why you shouldn’t do it: Working in the books keeps you working in the business, not on it. You should be receiving reports — not tracking down payments or receipts.

It’s too easy to deprioritize: “Sales is more important, I’ll do the books next week.” Suddenly it's been a month, and you’re paying bills blindly, unsure if your P&L is even accurate.

Also — you shouldn’t be the one collecting money! You’re more likely to give discounts or waive fees out of guilt. A great admin doesn’t second guess when enforcing policy — and they keep your boundaries fully intact.

2️⃣ Fixing Everyday Issues

What it includes:

  • Tech trouble, password resets, file access

  • Missed calls, client communication mishaps.

Why you shouldn’t do it: These issues pull you off track fast.

Scenario 1: A client says they “couldn’t get through to anyone.” You check the phone system. Start second-guessing your staff. Now you’re answering client calls from your cell and doing tech support instead of CEO work.

Scenario 2: A team member can’t access a Drive file. You send it manually, forget to check permissions, and now they can see executive-only documents.

An admin would’ve…

  • ✅ Investigated the issue

  • ✅ Followed SOP

  • ✅ Prevented data exposure

  • ✅ Saved you time, stress, and potential data leaks.

Security and scale matter, and you shouldn’t be the bottleneck.

3️⃣ Responding to Client Emails

What it includes:

  • Scheduling

  • Sending docs

  • Handling payment questions.

Why you shouldn’t do it: Responding yourself trains clients to come to you for everything.

It kills scalability. It creates an unmanageable precedent. It tears away at boundaries.

Instead, have client messages routed to an admin, or at the very least, a separate inbox. This creates a library of templates, tone, and workflows that will grow with your business.

Yes, you’ll still email clients when needed. But if they’re coming to you for billing questions you’re not leading, you’re patching holes.

At Assisty, we’ve built a team of seasoned admin professionals who can step in and take these tasks off your plate. Whether you already have systems in place or need help building them — we’ve got you.

If even a small part of you is wondering, “Could I actually afford an admin right now?” Let’s talk.

📅 A quick 30-minute call could save you 20-hours a month: let's start saving!

Struggling with these tasks? We’ve been there. Send us a message and we’re happy to share the tools and tips we use to make admin work simpler.

Christina Hechler